The England Touch Association (ETA) is committed to ensuring that your privacy and personal information is protected. The ETA will only collect and process your personal information where we have a legal basis for doing so and any personal information you provide will be handled in accordance with this policy, our Data Protection Policy and the Data Protection Act 2018.
The England Touch Association may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 November 2018.
Who is collecting the data?
The England Touch Association collects your personal information.
What data is being collected?
In order to carry out of functions and to support our members, the ETA may collection personal information from our website or by other means. This may include:
- Contact information including address details, email address and phone numbers
- Demographic information such as postcode, preferences and interests
- Other information relevant to surveys
What is the legal basis for processing the data?
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing personal information are:
Article 6(1)(a0 – Consent
Article 6(1)(f) – Legitimate interests
You may find useful information on this legal basis on the Information commissioner’s website at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
Will the data be shared with any third parties?
The ETA will not share any of your personal data unless you provide your consent or we are required to do so by law.
How will the information be used?
The England touch Association collects and processes this information in order to:
- Enable the ETA to carry out specific functions for which we are responsible.
- Manage membership of the ETA.
- Manage events associated with the ETA, including tournaments.
- Derive statistics which inform decisions such as the funding can be made.
The ETA from time to time would like to keep in touch with our members about events and news, other than in relation to their membership. As part of this, we will seek your consent to use your home address, phone numbers, email address and social media or digital channels (for example, Facebook, Google and message facilities in other platforms) to contact you according to your marketing preferences.
The ETA will only send you marketing emails with your consent. Where we’re relying upon your consent to process personal data, you can withdraw this at any time.
You can opt out of any email or text marketing by following the unsubscribe links in any emails or by emailing email@example.com
How long will my personal data be retained for?
Personal information collected will be retained in accordance with legislation and any retention policy the ETA has in place from time to time. All information held is reviewed periodically and usually on an annual basis.
How is my personal data kept secure?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
What rights do I have?
Under the Data Protection Act 2018, you have the following rights with regards to your personal information:
- the right to be informed about the collection and the use of your personal data
- the right to access personal data and supplementary information
- the right to have inaccurate personal data rectified, or completed if it is incomplete
- the right to erasure (to be forgotten) in certain circumstances
- the right to restrict processing in certain circumstances
- the right to data portability, which allows the data subject to obtain and reuse their personal data for their own purposes across different services
- the right to object to processing in certain circumstances
- rights in relation to automated decision making and profiling
- the right to withdraw consent at any time (where relevant)
- the right to complain to the Information Commissioner.
There is no charge for any of the rights above.
You may find useful information on your data subject rights on the Information Commissioner’s website at: https://ico.org.uk/your-data-matters/
If you wish to exercise any of these rights, please contact firstname.lastname@example.org
How can I raise a complaint?
If you are unhappy with how your personal information has been treated by the ETA, you can make a complaint to us by contacting email@example.com
You also have the right to complain to the Information Commissioner’s Office. You can do so by:
Phone: 0303 123 1113 (local rate)
Post: Wycliffe House, Water Lane, Wilmslow SK9 5AF
There is no charge to make a complaint to the ICO.
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